The screenshot video below provides a step by step guide to creating your profile and adding evidence in myEducation Portfolio.

Only academic staff are able to create a portfolio. If you are an academic staff member and you are not able to create a portfolio, please lodge an IT service request.

1. Once you are logged in, navigate to your profile by clicking on your profile picture on the right of the main menu.
2. Click on the tools button on the far right of the screen to see the editors toolbar:
    
3. Select the pencil icon to edit your profile.
4. Make edits and select Save as draft or Publish.

1. Once you are logged in, navigate to your profile by clicking on your profile picture on the right of the main menu.
    
2. Click on the tools button on the far right of the screen to see the editors toolbar:
   
    
3. Select + Add Evidence from the menu.
4. Give the piece of evidence a title.
5. Add content by selecting the content buttons:
   
    
6. Tag your evidence by selecting a dimension from the dropdown list:
   
7. Then select a criteria. You can select more than one:
   
8. If you would like to tag the evidence with more than one dimension, select Add another tag.
9. Select Save as draft or Publish.

The myCases tool, accessible from the toolbar (please see screenshot below), enables staff at UNSW to utilise their profile and evidence created in myEducation Portfolio to build, preview and export (as a single PDF file) an education case for academic promotion, teaching awards or fellowships. When building an education case for promotion, staff can include their Learning and Teaching Context and Philosophy, select evidence from their profile and interweave narrative text, all of which can be edited and re-positioned within the case. For promotion applications, the length of the exported education case needs to fit within the 9-page total allowed, which also needs to include cases for research as well as social engagement and leadership. As a rough guide, it is recommended that the maximum length of the education case for research-focussed, combined track and education-focussed staff should be approximately 2, 4 and 6 pages respectively.

A step by step video to assist you to create your education case using the myCases tool is available.

Your profile and each piece of evidence in your portfolio is published separately.

If you would like to edit your profile or evidence and save the changes without allowing others to see the changes, you can save the page as a draft version. Your last published version will be visible to all logged in users while the draft version will only be visible to you. When you are ready for others to see your updated page you will need to publish the page.

To see a list of pages that have a status of draft, click on the show all drafts link under the dimensions:

You can also toggle between the draft and published version of a page by clicking on the draft view and published view buttons:

1. Copy the embed url from the video source site e.g. youtube, vimeo, the box (this is often available after selecting Share).
2. Select Add evidence from the editors toolbar:
 
3. Select Add video from the list of content:
 
4. Copy the video embed url into the embed code text box.
5. Add a caption for the video.
6. Select Save as draft or Publish.

1. Copy the embed url from the audio source site e.g. soundcloud (this is often available after selecting Share)
2. Select Add evidence from the editors toolbar
   
3. Select Add audio from the list of content
4. Copy the audio url into the url text box
   
5. Add link text - which is the text that will be displayed
6. Add a caption
7. Save the evidence as draft or publish

1. Select Add evidence from the editors toolbar
   
2. Select Add Image from the list of content
3. Select Choose File
4. Find your file and select it
5. Select Upload
   
6. Add an caption for the image if you like
7. Save the evidence as draft or publish

You can share your profile with others outside of UNSW by generating a share link

1. Go to your profile
2. Select Share profile button from the tools menu
   
    
3. Add notes to the share link so you can remember who the link was shared with and why
    
4. Copy and paste the link into an email or other communication application.

     Please note the link will be valid for 60 days

1. Go to your profile
2. Select Share Profile from the editors toolbar
   
    
3. Click on the +Show profile sharing history link
   
    
4. Find the link you would like to cancel. Then select Cancel
   

1. Go to your profile
2. Click on the export button from the editors toolbar
   
3. Your profile and all evidence pages will be exported to a zip file. Only the latest published version will be exported.
4. Click on the zip file to open it or you can locate it through file explorer under Downloads
   

You can only export your profile when you are on your desktop. This functionality is not available on mobile or tablet.

The system will export the latest published version of your portfolio - profile and evidence and any files that have been uploaded.

To make your portfolio visible to all users you will need to publish your profile. You will not be able to publish evidence until your profile has been published once.

If you leave UNSW and would like to take a copy of your portfolio, you can do so by exporting it. Please see FAQ on exporting for more detail.

The administrator will unpublish your portfolio so it will no longer be accessible by users.

Once your zId has expired you will no longer be able to access the myEducation Portfolio system.

This framework was developed by Prof Gary Velan

Email: g.velan@unsw.edu.au 

Every academic who uses the application will have the opportunity to build a portfolio that resides in the system.

A portfolio contains a profile as well as one or many evidence items.

A profile includes your personal data, summary and short bio.